An Introduction to MS Word

MS Word

Microsoft Word is a word processor that is one of the most popular apps in the Office suite. It was created by Microsoft.

In-depth discussions of MS Word’s capabilities and applications have been covered in this article. In addition, a few practice problems based on this Microsoft Office application are provided below for candidates getting ready for competitive examinations.

See the linked article to learn more about the Microsoft Office suite and the several applications that are part of it.

Given that Microsoft Word is among the most frequently used Office Suite applications, the following basic information about its inception and evolution has been provided:

  • The two people that created Microsoft Word were software engineer Richard Brodie and developer Charles Simonyi.
  • Originally known as “Multi-Tool Word,” this program was eventually rebranded as Microsoft Word.
  • It made its debut in 1983.
  • Word for Windows can be downloaded separately or as part of the Microsoft Office package.
  • Microsoft released Word 1.0, the first version of MS Word for Mac, in 1985.
  • Any Word document ends with “.doc or.docx.”

Going forward, specifics of Word’s features and uses have been covered. Use the links provided below to read more about the other Computer Knowledge topics:

MS Word Fundamentals

First, let’s go over some fundamental Microsoft Word concepts.

MS Word: What is it?

Microsoft Word is a word processor that may be used to create papers, letters, reports, and other types of writing of a professional caliber. With its sophisticated tools, you may format and modify your files and documents in the most effective manner.

On your desktop PC, where is Microsoft Word located?

Simply follow these instructions to launch Microsoft Word on your desktop computer:

Launch → Every Program → Office → Microsoft Word.

How does Microsoft Word get used?

With Microsoft Word, one may compose articles, generate papers, contracts, resumes, and more. Within the Office suite, this is one of the most frequently used applications.

How is a Microsoft Word document created?

Open Microsoft Word by following the preceding instructions to create a document. After the software opens, select “File” and then “New.” This creates a new document where additional content can be added.

Since Microsoft Word is used by individuals of all ages in schools, colleges, and for official purposes, it is imperative to have adequate knowledge of the program. Below is a preview of the Microsoft Word document after it has been opened:

Additionally, one needs to be well-versed in this subject from the standpoint of competitive exams. The linked article provides a list of all significant government tests that are administered around the nation.

MS Word Features

Let’s now take a closer look at the characteristics and parts of an MS Word document.

The following picture displays the many elements and categories that can be found in an MS Word document:

1. House
Options for bullets, line spacing, alignment, font size, color, and style are included in this. Under the Home option, one can find all the fundamental components they could need to edit their work.

2. Put in here
The document may contain tables, shapes, photos, charts, graphs, headers, footers, page numbers, and more. They fall under the category of “Insert.”

3. Develop
Under the Design tab, you may choose the template or design that you want your document to be created in. Selecting the right tab will improve your document’s appearance.

4. Page Arrangement
Options for margins, orientation, columns, lines, indentation, spacing, and other aspects are found under the Page Layout tab.

5. References
For people who are writing novels or other lengthy documents or are creating a thesis, this option is the most helpful. This tab contains options for citation, footnote, table of contents, caption, bibliography, and more.

6. Examine
The review tab allows you to monitor spelling, grammar, thesaurus usage, word count, language, translation, comments, and more. Those that use Microsoft Word to review their documents will benefit from this.

In addition to all of the previously listed features, the Word document’s View tab allows for the addition and optimization of various views and layouts for the page. Scales and margins are also provided for the users’ benefit.

MS Word is more for reading than MS PowerPoint, although PPT is more for visual and graphical data representation.

Uses of MS Word

The several fields listed below are those where Microsoft Word is utilized and helps individuals with their work:

  • In the field of education: it is regarded as one of the most basic instruments available to instructors and learners alike. With Microsoft Word, taking notes is simpler since you can add shapes and graphics to make them more engaging. Using Microsoft Word to create assignments and turn them in online is also convenient.
  • In the Office: MS Word makes it simple to submit letters, bills, create reports, letterheads, and sample documents.
  • Making and Revising a Resume: One of the greatest resources for creating resumes that is simple to modify and customize to your expertise.
  • For Authors: It’s the greatest tool for writing books and modifying them to fit your preferred layout and alignment because it has distinct options for a bibliography, table of contents, and other sections.

Additionally, it is highly advised to create a Doc file and convert it to a PDF since this is a more appropriate option.

MS Word vs. Google Docs: Which is Better?

While Google Docs provides all of Word’s fundamental word processing features, it lacks many of the templates, outlines, and other additions that are useful for more involved writing and research projects. The tool does, however, come with a collection of add-ons that mimic Word’s more sophisticated functions.

The choice between Microsoft Word and Google Docs depends on your specific needs and preferences. Here are some factors to consider for each:

Microsoft Word:

  1. Feature Richness: Microsoft Word is a feature-rich word processing software with a wide array of formatting options, templates, and advanced features. It is often considered more powerful for complex document formatting.
  2. Offline Access: Microsoft Word offers a robust desktop application that allows you to work offline. This can be crucial for users who need to access and edit documents without an internet connection.
  3. Integration with Microsoft Office: If you frequently use other Microsoft Office applications like Excel and PowerPoint, Word’s seamless integration with the Office suite can be a significant advantage.
  4. Advanced Formatting and Layout: For complex documents, especially those with intricate formatting requirements, Microsoft Word may be the preferred choice due to its advanced layout and design capabilities.

Google Docs:

  1. Collaboration and Sharing: Google Docs excels in real-time collaboration. Multiple users can work on the same document simultaneously, and changes are saved automatically. It’s a strong choice for teams that need to collaborate remotely.
  2. Cloud-Based Storage: Google Docs is cloud-based, meaning your documents are stored online, accessible from any device with an internet connection. This makes it convenient for users who need to access their documents from multiple locations.
  3. Version History: Google Docs keeps a detailed version history, allowing users to review and revert to previous document versions easily. This is helpful for tracking changes and recovering from mistakes.
  4. Free Access and Affordability: Google Docs is part of the Google Workspace (formerly G Suite), and it offers free access with limited storage. For additional features and storage, there are affordable subscription plans.


  • Choose Microsoft Word if:
    • You require advanced formatting features.
    • You often work offline.
    • Integration with other Microsoft Office applications is essential.
  • Choose Google Docs if:
    • Real-time collaboration and sharing are priorities.
    • You prefer cloud-based storage and accessibility from any device.
    • Cost-effectiveness and free access are important factors.

Ultimately, the “better” choice depends on your specific use case and requirements. Many users find value in using both tools for different purposes based on their needs.

Sample Questions and Answers in MS Word

Below are some sample questions and answers from the standpoint of competitive exams. Consult these for guidance.

Q 1. How is the column conversation box opened?

  1. Alt+O+C
  2. Alt+A+C
  3. Alt+R+C
  4. Alt+C
  5. Alt+ctrl+C

Answer: (1) Alt+O+C

Q 2. Which is Microsoft Word’s default alignment?

  1. Right
  2. Centre
  3. Left
  4. Justify
  5. None of the Above

Answer: (3) Left

Q 3. “Ctrl + =” is used for _________

  1. Change Alignment
  2. Subscript
  3. Superscript
  4. Change font to Bold
  5. None of the above

Answer: (2) Subscript

Q 4. Which shortcut keys should I use in combination to split a table?

  1. Ctrl+shift+enter
  2. Ctrl+enter
  3. Shift+enter
  4. ctrl+alt+S
  5. alt+S

Answer: (1) Ctrl+shift+enter

Frequently Asked Questions on Microsoft Word

Q1. What formatting options are available for the Microsoft Word document?

Yes. Typical formatting options in Microsoft Word include the following:

  • Typeface Type, Dimensions, and Color</li Header and Footer
  • Add Pictures
  • Include bulleted lists and tables.
  • Make a page layout.
  • Include Word Art

The primary reason users select Microsoft Word over other text editors is that it enhances the document’s visual appeal and interactivity.

Q 2. What is the purpose of Microsoft Word?

Yes. You can write and organize papers more effectively with the aid of Microsoft Word. When creating a document in Word, the user has the option to start from scratch or to have a template do most of the work for them. The fundamental procedures for generating and exchanging documents remain unchanged after that.

Q 3. What are Microsoft Words primary features?

Ans. The fundamental features of Microsoft Word are listed below:

  • Making textual records
  • formatting and editing the current documents
  • Adding features and tools to make a text document interactive
  • documents with graphics that include images
  • Authors and Researchers Utilize
  • Find any grammar mistakes in a text document

Q 4. What does an MS Word file extension mean?

The extensions.doc or.docx are usually used when saving Microsoft Word files.

Q 5. Which five fundamental Microsoft Word application fields are there?

Yes. One may compose letters, reports, and resumes using Microsoft Word. It can be used by writers to compose books and by scholars to compose theses. It can be used as a basic text editor aside from this.

About The Author

Knowledge Glow

I am Komal Gupta, the founder of Knowledge Glow, and my team and I aim to fuel dreams and help the readers achieve success. While you prepare for your competitive exams, we will be right here to assist you in improving your general knowledge and gaining maximum numbers from objective questions. We started this website in 2021 to help students prepare for upcoming competitive exams. Whether you are preparing for civil services or any other exam, our resources will be valuable in the process.

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